3 ways to secure senior management buy-in and use it to establish a customer-centric culture

Image from John Kotter's Great Book on the Subject of Buy-in

One of the greatest challenges for customer experience executives is gaining buy-in for investments in improving the customer experience.

Customer experience can seem like a never ending intangible problem that is too hard to deal with given the necessity to focus on driving quarterly numbers.

Unfortunately the result is like driving a car as fast as you can until its empty, at some point the car runs out of fuel and it is crisis time. For a business this means losing customers and losing the ability to attract them back to the business without significant price concession leading to lower profitability.

Creating a customer centric culture is a capability building process for the organization; it is the ongoing improvement and refinement of value for its customers.

So what does this mean for gaining buy-in? Ultimately the leadership needs to buy-in to the idea that shaping the culture in a way that is customer centric is the only way to ensure a legacy for themselves and the company. In short executives with a short-term view will never prioritize culture change as they are already thinking about their next role. Why train for a marathon when you are only running a 5k?

For those executives with a longer-term view, here are 3 ways to get buy-in

1. Link the Customer Experience Strategy to Corporate Strategy and the bottom line

The executive team and the CEO are ultimately responsible for driving profitable growth and return for investors. The corporate strategy for most firms involves growth. Where does that growth come from? Customers.

A customer experience strategy that results in customers staying with the company for longer, buying more and newer products, becoming advocates and reducing the cost to serve will drive growth. If customer experience professionals can show how the customer experience strategy will drive these things they will get executive buy-in.

2. Define the Cost of Quality

What is the impact to the organization of poor customer experience and quality?

  • Customers leave or churn
  • Customer have to call more often to have the needs met
  • Employees leave
  • Brand/image
  • Customer complaints increase demonstrating weakness in organizational performance

3. Data-Data-Data!

  • Determine the propensity to switch, which customers are at risk of leaving and what would it cost if they did?
  • Measure your company’s level of customer centricity and benchmark best in class companies.

3 reasons customer feedback is more critical now than ever

15 seconds of feedback!

1. Feedback ready or not

In the past we spent a lot of time talking with clients about the need to draw out feedback from customers. Complaints were a gift, an opportunity to improve and beat the competition.

These days for most businesses there is more than enough feedback from sites like yelp and a multitude of other industry specific sites.

Whether you want to hear what customers think or not, they want to share their experiences and do on a massive scale.

2. It takes 15 seconds or less

In terms of reaching out to customers for specific feedback, one of the barriers was low response rates as customer were indifference or just did not see any value in spending their time to provide feedback.

This is changing with innovations like feefo which promises customers it will only take “15 seconds or less to provide feedback”.

How do they do this? They focus their questions only on the feedback their clients must have an can do something about. Plus there is a payoff for the customer. The customer can see what other people said about their experiences of the service, the good, bad and ugly instantly plus any responses from the company.

This is a real time customer feedback loop that is incredibly powerful.

We know from our research that one of the key drivers of customer centricity relates to how well a company operationalizes this customer feedback loop

The impact of improvements in this capability is very significant. Companies in our Market Responsiveness Index (MRI) database that do this well deliver a 6.5% increase in profit growth over those that perform at the average level. No bad for improving one element of customer focus.

3. Your competition is listening to your customers

Regardless of whether you choose to aggressively drive customer feedback programs or not you can be sure that your competition is working on ways to gather insights into your customer base.

There are a multitude of tools available for competitors to analyze your customer base

Here is a presentation from Sean of Cascade Insights outlining some of the ways to track the competition.

Can you afford to keep ignoring your customers?

The number one reason every moment matters in customer experience

A recent survey commissioned by Harris Interactive found that 86% of consumers quit doing business with a company because of one bad customer experience, up from 59% 4 years ago.

 

Image 

*Source: Harris Interactive:

Customer Experience Impact Report 2011

 

 86%! And growing, this is clearly showing an increasing gap between customer expectations of their experience and what companies are delivering.

Why is this happening?

Rationally it does not make a lot of sense. One would think that switching costs and the time already invested by the customer in doing business would preclude them from changing suppliers.

However, the reality is that we are driven by EMOTIONS. Experiences that create powerful negative emotions tend to override any logic or rationale thinking.

Have you ever gone off the deep end? Think about the last time you responded emotionally to a situation that in hindsight seemed like an overreaction? We have all been there before.

What does this mean for companies?

The bottom line is that every interaction with a company can and does have an impact. Emotional triggers override rational thought so it is important to consider which issues can create negative emotions.

For example here are the top reasons customers leave companies in the finance, TV and telecommunication sector* I have added the associated emotional drivers:

  • Having to repeat information  – emotional driver: frustration
  • Feeling trapped in automated self – service – emotional driver: powerlessness
  • Having to wait too long – emotional driver: anger from lack of respect for time
  • Interacting with staff who have no knowledge of the service history (or customer value) emotional driver: anger from lack of respect for time
  • Unable to easily switch between communication channels – emotional driver: frustration

*Source: Genesys Telecommunications Laboratories Report – The Cost Of Poor Customer Service

How can emotions be leveraged for customer centric change?

Both positive and negative emotions can be leveraged in employees during a drive to improve customer experience and customer centricity throughout an organization:

1, Creating Empathy

Sharing the negative emotions that come with poor customer experiences help create customer empathy and understanding. This is a crucial first step to gaining buy in from employees that customer focus is important.

2. Creating Action

The positive emotions that come from doing a great job, satisfying a customer and being recognized for those achievements are powerful levers for change. There is an inherent satisfaction we get when we know we have done something worthwhile.

This is the crucial positive emotion to trigger as this provides employees with the motivation and desire to adapt their own work and become more customer focused as individuals.

Here is a short video we created to paint a picture of the type of company we are trying to help our client’s create:

Tapping into the emotions that drive performance is a key success factor when it comes to customer centric culture change. What works in your company?

7 ways a lack of customer centric culture destroys business growth

Don't let a lack of customer focus cost your organization

Being a business that is focused on real value for customers is often talked about by CEOs but in our experience only sincerely acted upon by a few.

Its not enough to just believe in an idea, one must act to make it happen. A key reason for this failure to act is the lack of understanding of the economics behind customer centricity.

Fundamentally customer centricity is about building a sustainable profit generating capability for the organization but there is also a downside of not acting to create this type of culture.

Here are 7 ways of calculating the cost of a lack of customer focus:

1. The CEO loses touch with the marketplace.

As businesses grow on the back of an original powerful value proposition, success can disconnect a company with the marketplace.

A recent example is Netflix’s decision to raise the price without a perceived increase in value for their customers. The result was the loss of 800,000 customers in one quarter. Let’s assume it cost them $150 per customer, (based on this great case study by Neil Patel of KISSMetrics), that was a $12 million dollar investment wiped out in one quarter. Ok so many of those customers would have contributed revenue during their time with the company but what about the impact on Netflix’s reputation? How much will it cost to attract new customers going forward $175-200?

2. Customers start leaving the minute they have a better alternative

Are your customers “hostages” to your business? Do they have alternatives and if they did would they stay?

AT&T faced this challenge recently when the iPhone was opened up to Verizon. Prior to this transition, market research firm ChangeWave, conducted a survey of AT&T customers that found 26% of them planned to switch.

It is unlikely this many customers would switch but let’s do the math. I will assume each customer is worth $2400 (based on $100 per month – 2 year contract). Assuming they have approximately 15 million iPhone subscribers, 26% represents 3.9 million. So the customers at risk are worth approximately $9.4 million over two years

3. Customers refuse to pay higher prices

Loyal, happy customers will pay more for your products and services. They feel good about doing business with you and get value from what your offer. But there is a risk of loss if you try to increase prices or even hold prices in the face of competition without increasing customer benefits.

Two companies that have experienced this recently are Best Buy and Bank of America.

Best buy are under enormous pressure from the online retailers, specifically Amazon who are turning Best Buy into a showroom for products they sell at a lower cost online. Best buy’s only way forward is to offer more value, provide service customers will pay for, create an experience that is better and keeps customers coming back. To date this strategy has been working but with some recent feedback from a blog post from CEO Brian Dunn it shows they still have a long way to go.

Bank of America recently found out the hard way that customers don’t like price increases without a perceived increase in value. Charging a customer for something they used to get for free is an emotionally charged issue. It is a violation of expectations and Bank of America ultimately had to reverse its decision to start charging a monthly fee on debit cards.

4. Negative word of mouth makes it expensive to attract new customers

Negative word of mouth used to be limited to the spoken word but with social media and the web an integral part of our lives there are multiple places to express our dissatisfaction with companies.

Given we believe what other people say about a company more than what the company says about itself, the influence of negative comments is a powerful headwind for companies trying to acquire new customers. Just ask Vonage.

Vonage had an opportunity to be the “Apple” to “Microsoft” the “Virgin Airlines” to “American Airlines” in the telecommunications world. A high value, low cost alternative to the traditional telephone companies. But since its launch it has come under fire not only for poor quality phone service but has been attacked for its aggressive marketing and poor customer service.

The bottom line is Vonage’s cost per acquired customer went up by 7% in a single quarter during 2008 –  a time when it was plagued with many of the negative word of mouth issues highlighted above. Vonage’s CEO at the time Marc Lefar said the company’s expenses to secure new customers were “not acceptable”.

5. Your best staff leave

When companies lose a focus on their customers, employees lose hope and often the best leaders look for other rising stars.

Companies like Research in Motion, HP and Kodak come to mind. When the best people leave usually their teams are quick to follow and this further exacerbates the problems.

6. Your business stops growing

Businesses that have lost customer focus and become mired with an internal or product focus stop growing. They may have a core service or product that is still in demand but they tread water not able to create new value to either attract new customers or have existing customers buy more.

An example that comes to mind is Microsoft, which has appeared to stand still for the last 10 years after a period of unprecedented growth. Microsoft is clearly still an incredibly successful and profitable business but our expectations have changed, we expect it to grow like Google or Apple or Facebook.

Here is a good article outlining the reason for Microsoft’s stagnation, essentially it is more about expectations and competition than anything else. The market does not believe Microsoft knows how to create ongoing value for its customers better than the competition.

The bottom line for Microsoft is that is has essentially stopped growing relative to its competition.

7. You go out of business

The last outcome of a lack of customer focus is business closure. When companies do not change with shifts in customer demands they fail.

Two examples that come to mind are Circuit City and Kodak.

Circuit City was caught in the middle between the online leader Amazon’s rise and the big box leader Best Buy’s aggressive expansion.

Kodak’s demise has come from a tectonic shift it was not willing to make. The writing was on the wall as soon as their original digital camera project was killed by internal fears of the impact it would have on the film business. So instead of Kodak cannibalizing its own business its competitors did.

The costs of not having a customer-focused business are immense.

As competition increases and continues to filter into every last industry across the globe; the need to have a culture that is willing to shift with the external trends is going to be crucial for survival.

 Ultimately it is the customer centric culture that will win.

7 ways a CEO demonstrates he/she is serious about being customer centric

One of the reasons companies struggle in their quest for enhanced levels of customer focus is employees don’t buy the fact that their leadership is serious about making the change. They are looking for signs that this is not just the flavor of the month and it to will pass soon.

Here are 7 ways you can send that message:

1. Define what a customer centric culture means to your organization. What are the values of the organization and how do these translate into how you will treat customers? Even in businesses with very thin margins there are ways to create value that allow companies to differentiate. Take Ingram Micro for example, the world’s largest distributor of computer products. Ingram Micro were the first company to provide their smaller retailers a drop ship capability where they could opt to have products ship directly to customers. This service reduced handling costs for the retailers and added significant value, which Ingram was able to capitalize on through increased market share.

2. Define a customer service charter. Have you defined how customers will be serviced? Is this approach mirrored internally? There are certain fundamentals that every customer values but not every company delivers. Speed of complaint resolution is one example, has your company considered how important this is to your customers? A print shop owner would lose a lot of money if his printer stopped working and was not able to get a fast response. However, a clothing company may have a little more time to get an issue resolved. Regardless of these differences do all employees know how critical certain service elements are to the life of their customers?

3. Measure and benchmark your current levels of customer focus. Customer focus can be measured and compared with the best. You can only manage what you can measure and this goes for culture as well. Tools such as the Market Responsiveness Index (MRI) allow companies to very simply see where they stand versus the best companies across industries and the globe.

Companies with a strong culture of customer focus outperform their competitors on a consistent ongoing basis; this culture forms the bedrock of competitive advantage. Companies like Apple, Zappos, 3M and Nordstrom have dominated their markets with an unrelenting focus on customers.

4. Evaluate your decisions in light of the message they send to customers. When you decide to increase price in order to meet revenue or profit targets for a quarter, think about what message that sends to customers and employees? Is there an equal increase in value being provided? Or will it be perceived as price gouging, taking advantage of captive customers?

5. Top 10 lists of customer insights and issues. The practice of communicating what is on customer’s minds on a regular basis across the entire organization demonstrates that customer’s and their issues are important. Great customer centric companies publish these regularly and they come straight from the top. Treating all feedback as valuable and potentially actionable is energizing. Make sure complaints are viewed as opportunities by presenting them in a “here is what we are going to do about it” fashion.

6. Appoint a Chief Customer Officer (CCO). The appointment of a customer advocate at the most senior levels of an organization demonstrates a real commitment by the CEO and executive team to make customer’s a priority. There is a small but growing number of CCOs in mid-size and large companies. This reflects the trend of leveraging an end-to-end customer experience as a way to differentiate products that are increasingly commoditized.

7. Measure everyone on customer satisfaction. Elevate customer satisfaction and other customer metrics such as lifetime value to the same level as revenue and profits. Businesses succeed when their customers succeed and yet many companies bury the customer metrics in favor of only revenue and profits. But revenue and profits are the outcome of the customer metrics. In competitive markets if you see declines in customer satisfaction, increases in customer defection and reductions in customer lifetime value, a profit decrease is sure to follow. Just ask Reed Hastings of Netflix after some recent mis-steps cost the company more than 800,000 lost customers.

In business, words are meaningless without action, if your company’s vision and mission includes some statement related to customers, what tangible actions do the leaders of the organization take to reinforce this?

The role of inspiration and emotion in customer focused culture change

The logical rationale for being customer focused is very hard to argue with.

We know that if we can make great products and create an awesome customer experience we will be more successful.

And yet we often find we get stuck in a short sighted web of fear and self interest that results in us not acting in a manner that will get us and our businesses the best results. In short culture stops us from making things happen.

At MarketCulture we have found that rationale arguments are not enough, people must emotionally buy-in to the idea of improving their own and therefore their organization’s customer focus.

When we can trigger both the rationale and emotion drivers we see change happen.

I have embedded a short video that describes the type of change we are looking to help our clients undertake, would love you feedback on if you think it is an effective way to communicate the message.

The company-customer disconnect

It’s a strange irony that the very actions many companies take in an attempt to grow often stops them from growing.

The most obvious recent example is Netflix. Once a darling of customer focus and innovation it has been faced with some difficult growth decisions recently, the result of which has seen 810,000 customer leave.

Here is how Reed Hasting’s their CEO explained things:

“Although we dramatically improved our $7.99 unlimited streaming service by embracing new platforms, simplifying our user interface, and more than doubling domestic spending on streaming content over 2010, we greatly upset many domestic Netflix customers with our significant DVD-related pricing changes, and to a lesser degree, with the proposed-and-now-canceled rebranding of our DVD service.”

This is what happens when a company effectively raises prices 60% without a significant boost in perceived value. To read more on exactly what happen and the wall street reaction you can click here

The point I am making is that there is a significant disconnect between companies and their customers and where there are gaps there are opportunities. While most companies believe they are delivering a great experience, while the majority of customers disagree. The disconnect can be seen below in a chart taken from an Bain and Co whitepaper on this topic:

So what do the 8% of companies that have alignment with their customers do?

Firstly they really understand what their customer’s find most valuable about their products and services.

Secondly they understand who their most valuable customers are and they create strong compelling and different value propositions for them.

Not only do they identify the value propositions but they actually deliver them.

This is where culture comes in, it’s not good enough to know what the value proposition is, you need an organization that is willing and able to align around it and make it happen. This requires a organization-wide mindset that is customer centered, not just company centered. Are you leading that type of organization?